Coordinate and schedule candidate interviews with hiring managers and interview panels.

Manage and update interview calendars to avoid conflicts.

Arrange logistics for virtual or in-person interviews, including booking meeting rooms or setting up video conferencing tools.

Send interview confirmations and reminders to both candidates and interviewers.

Serve as the primary point of contact for candidates throughout the recruitment process.

Provide clear instructions and details about interview processes, locations, and any pre-interview requirements.

Answer candidate inquiries promptly and professionally.

Communicate updates regarding next steps, interview feedback, or scheduling

Maintain and update the Applicant Tracking System (ATS) with candidate information, interview notes, and process updates.

Prepare and distribute candidate profiles, resumes, and interview feedback forms to hiring teams.

Organize and file candidate documents and communications to ensure compliance with data protection regulations.

Assist in the preparation and distribution of offer letters and related documents.

Coordinate background checks, reference verifications, and any necessary pre-employment screenings.

Facilitate communication between candidates and HR during the onboarding process.

Schedule and coordinate orientation sessions or onboarding meetings once a candidate accepts an offer.

Liaise with hiring managers to understand interview requirements and candidate profiles.

Provide interviewers with necessary candidate information, interview guides, and feedback forms.

Collect and consolidate feedback from interviewers after candidate meetings.

Schedule debrief sessions or follow-up meetings as needed to ensure a smooth decision-making process.

Arrange travel accommodations and itineraries for candidates when in-person interviews require relocation or travel.

Organize any necessary local transportation or hospitality arrangements for visiting candidates.

Ensure that candidates have all necessary details and support for their visit to the office.

Organize logistics for recruitment events such as career fairs, information sessions, or recruitment days.

Coordinate with internal teams to set up booths, prepare marketing materials, and manage event schedules.

Ensure follow-up processes are in place after events to track candidate interest and next steps.

Ensure that recruitment activities adhere to legal and regulatory requirements as well as internal policies.

Assist with audits and compliance checks related to candidate documentation and recruitment processes.

Gather feedback from candidates and interviewers to identify areas for process improvement.

Maintain a clear understanding of company policies to ensure consistency across all recruitment activities.

By handling these tasks efficiently, a recruiting coordinator helps streamline the recruitment process, ensuring that candidates and hiring teams have a positive and well-organized experience from the initial contact through onboarding.